Immunization records and reporting
Children require certain vaccinations to attend school or child care and early years centres, or they require a valid exemption. Parents and guardians of children within Greater Sudbury and the districts of Sudbury and Manitoulin must keep their child’s record up-to-date with Public Health Sudbury & Districts.
Adults are also encouraged to report their vaccinations to Public Health Sudbury & Districts. Adults may require their immunization records for college/university training, future employment and international travel.
Options to update your vaccination record:
If you received a letter from a school, or from Public Health, notifying you that someone in your care requires a vaccination, and that individual has already received a required vaccine, please report those vaccines to this specific email ISPA@phsd.ca or call 705.522.9200 (toll-free 1.866.522.9200), ext. 458.
- Online reporting
Find your local public health unit
- To view and submit your immunization record online using Immunization Connect Ontario (ICON) please visit your local public health unit’s website. Find your public health unit (Government of Ontario).
Residents of Greater Sudbury and the districts of Sudbury and Manitoulin
- Sudbury and districts, ICON is a web-based service provided by the Ministry of Health that allows residents of Greater Sudbury and the districts of Sudbury and Manitoulin to submit immunization information. You can also access your immunization record using a unique Ontario Immunization Identification (OIID) and a Personal Identification Number (PIN). Report or access your immunization information.
- Bring a copy of the vaccination record to any Public Health Sudbury & Districts office during regular business hours.
- Call Public Health Sudbury & Districts at 705.522.9200, ext. 458 (toll-free 1.866.522.9200).
- Fax a copy of the vaccination record to 705.677.9616 (confidential fax).
- Mail a copy of the vaccination record to:
Public Health Sudbury & Districts
Attention: Health Protection Division
1300 Paris Street
Sudbury, ON P3E 3A3
If your child requires an exemption from vaccination for medical, religious, or conscientious reasons, you must submit one of the following forms, which are available online at www.forms.ssb.gov.on.ca (Government of Ontario):
Statement of Medical Exemption
- Have a physician or Nurse Practitioner sign the form and indicate the reason for the exemption.
- Submit the form to Public Health Sudbury & Districts
Statement of Conscience or Religious Belief
- You will need to have the exemption form witnessed by a Commissioner for Taking Affidavits for school age children (not children attending day cares).
- In addition to submitting this form, parents and legal guardians of school age children (not children attending day cares) must also complete an educational session on immunization at one of the Public Health’s offices (except the Elm Place location). Please contact Public Health Sudbury & Districts to book an appointment.
Topics covered include:
- Basic information about immunization
- Vaccine safety
- Immunization and community health
- Immunization law in Ontario
Before reporting vaccinations to Public Health Sudbury & Districts, please read this information.
All of the information you submit is confidential and stored on a secure provincial immunization database (Ontario). It is important for everyone to keep track of their personal immunization record.
Public Health Sudbury & Districts is required to maintain and review immunization records for every child (ages 0-17) who attend a school or licensed child care and early years centre within Greater Sudbury and the districts of Sudbury and Manitoulin.
The information on children is collected, used and/or disclosed by Public Health Sudbury & Districts within the authority of the Immunization of School Pupils Act, the Health Promotion and Protection Act, and the Child Care Early Years Act, to:
- Review a child’s immunization record during an outbreak of a disease that would be preventable through immunization to determine if they are protected.
- Annually assess a child’s immunization status to ensure they meet the requirements to attend school or licensed child care or early years centres.
- Share a child’s immunization information with their school principal once suspension orders have been mailed to parents.
- Share a child’s immunization information with their licensed child care or early years centres operator when:
- The child’s immunization information is incomplete and the parent or guardian has not provided the required information to Public Health Sudbury & Districts.
- There is an outbreak or risk of an outbreak of a communicable disease and unimmunized or under-immunized children may be required to be excluded from attendance.
- A copy of a child’s immunization record needs to be sent to another public health unit if a child moves to a school in another public health unit’s service area.
Adults have the option to report their immunization information to Public Health Sudbury & Districts but are not required to do so. Reporting immunizations using Immunization Connect Ontario (ICON) provides a convenient way for adults to access their digital yellow card.
This item was last modified on January 12, 2023