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Reporting by health professionals

Vaccine-related adverse events

Proper reporting of an adverse event following immunization is an important public health measure. Reporting vaccine-related adverse events to your local Medical Officer of Health is required under Section 38 of the Health Protection and Promotion Act (HPPA) and its accompanying regulation, O.Reg 569 s.7.

Childhood immunizations

Public Health Sudbury & Districts encourages health care providers to help ensure children’s immunization records are complete and up-to-date. Download and complete our fillable childhood immunization form to report vaccines (PDF 867 KB).

Vaccine wastage

Public Health Sudbury & Districts relies on primary care practitioners to report all vaccine wastage in their offices.

Communicable diseases

Public Health Sudbury & Districts has a mandate to reduce the burden of infectious diseases of public health importance. Our role is to investigate all reports of confirmed and suspected cases of reportable diseases in the community and within institutions such as schools, licensed daycares, hospitals, long-term care homes, and retirement homes.

Diseases of public health significance

Diseases of public health significance must be reported to the Medical Officer of Health immediately or by the next working day. Reporting is required in accordance with Ontario Regulation 135/18 and amendments under the Health Protection and Promotion Act.

Reporting

Complete the communicable disease notification form (PDF, 210 KB). Fax or email the form to 705.677.9618 or HPT_Fax_Confidential@phsd.ca.

For information during business hours (Monday to Friday 8:30 a.m. to 4:30 p.m.)

Reporting after hours

For public health emergencies that require an immediate response after hours or on public holiday closures, please also call 705.688.4366.

Rabies

Animal bites or an exposure to an animal suspected of having rabies infection must be reported to Public Health Sudbury & Districts. Infection in humans is a disease of public health significance requiring immediate attention. Report potential rabies exposures or cases as soon as possible to assess the risk and the treatment options available.

Reportable diseases in animals

Ontario Reg. 557 (Government of Ontario) under the Health Protection and Promotion Act now requires veterinarians and directors of veterinary laboratories to report suspected and confirmed animal cases of avian chlamydiosis, Echinococcus multilocularis, avian influenza (Government of Ontario), and novel influenza in mammals, which is defined as any influenza virus not already known to be endemically circulating in Ontario’s animal species, to their local public health unit.

For additional information on avian influenza.

For additional information for Emergency Planning and Preparedness: Highly Pathogenic H5N1 Avian Influenza, visit the Ministry of Health and Ministry of Long-Term Care website.

Please ensure that you are able to provide the following information when reporting (PDF, 212 KB) the animal case(s):

During regular business hours (Monday to Friday from 8:30 a.m. to 4:30 p.m.), please report animal cases by calling the Health Protection Division at 705.522.9200, ext. 464 and faxing the form (PDF, 211.95 KB) to the confidential line at 705.677.9618.

After hours

Outside of regular business hours or during statutory holidays, please report animal cases to Public Health Sudbury & Districts by faxing the form to the confidential line at 705.677.9618.

This item was last modified on February 9, 2024