Communications Assistant #25-197 (Job opportunity)
Full-time permanent–Recruitment #25-197 (CUPE)
- Number of Vacancies: 1
- Division: Knowledge and Strategic Services
- Location: Main Office – 1300 Paris Street, Sudbury
- Work Location Arrangement: Partial On-site
- The position requires a combination of regular on-site and remote work. Reasons and schedules can vary, but worker attends on-site regularly (for example, each week).
- Salary: $27.05 – $30.97 as per the CUPE Collective Agreement
Position summary
Reporting to the Manager, Communications, Knowledge and Strategic Services, the Communications Assistant supports and collaborates with the Communications Team to offer agency-wide technical expertise, coordination, and administrative support to execute the agency’s goals and objectives for internal and external communications related to digital and traditional communications, design and branding, website content management, and emergency preparedness and response.
Responsibilities
- Prepares and issues approved media communications (for example, news releases) to media, Board of Health members, and all staff by email and publishes the information on the agency’s website.
- Maintains contact lists for media and advertising opportunities.
- Receives and logs media requests to help coordinate responses by following Communications team and agency procedures.
- Works with the Office of the Medical Officer of Health to post Board of Health information online and to distribute Board of Health meeting packages by email to media.
- In collaboration with the Communications team and program staff, develops templates for content, layout, and design for use in Microsoft Office products (e.g. Word, PowerPoint) and graphic design software (e.g. InDesign) that are on-brand, accessible, and that meet the strategic needs of the agency.
- Updates third party online directories or other applications that list the agency’s programs and services (e.g. 211 and Northeast Health Line, Google maps), in both languages as applicable.
- Coordinates, designs, and maintains content for digital displays (TVs) in the agency’s offices in both languages.
- Maintains and publishes approved information on the agency’s website in both languages.
- Provides training and support to staff who use the agency’s website content management system to support others in ensuring that best practices are followed when developing and posting web content and to ensure that current accessibility requirements are applied.
- Recommends, implements, and maintains web content strategies on the agency’s website, leveraging various plugins (e.g. Table Press, Ninja Forms), or on other digital platforms (e.g. Survey Monkey, Mail Chimp).
- Works with staff and external contractors to maintain the agency’s website and enhance the abilities of the web content management system.
- Provides support in creating and posting information on the agency’s social media channels as required.
- Reviews and directs email requests received through the agency’s website to the most responsible manager or program team.
- Assists in planning and implementing corporate events, for example, press conferences.
- Contributes to maintaining the Corporate Communications Guide (Wiki), which includes the Visual Identity Standards, Social Media Guide, the Communications Assistant Procedure Manual, and the Communications Style Guide.
Requirements
- Diploma or post-secondary training in pertinent field (graphic design, advertising, public relations, web design, marketing, communications) or equivalent.
- Two years of related experience. Experience in communications, marketing, advertising, graphic design, public relations, or web design is an asset.
- Highly proficient in using Microsoft Office-based programs (e.g. Excel, Word) and Adobe Creative Suite, as well as knowledge of HTML.
- Ability to produce resources (for all formats) that meet accessibility requirements.
- Ability to support and train others on meeting accessibility requirements (for all formats).
- Ability to support and train staff to use the agency’s website content management system to ensure that best practices are followed when developing and posting web content.
- Highly developed communication and interpersonal skills.
- Highly developed organizational skills, time management skills, and attention to detail.
- Ability to work with minimal supervision.
- Keyboarding skill of 50 words per minute.
- Advanced oral and written proficiency in English is required.
- Advanced oral and written proficiency in French is an asset.
- Maintains a means to travel on an occasional basis, such as having a current valid driver’s license and access to a vehicle.
Send resumés with cover letter to
Human Resources, Corporate Services Division
Public Health Sudbury & Districts
1300 Paris Street, Sudbury, ON P3E 3A3
Email: recruitment@phsd.ca
Please include the recruitment number in the subject line.
Please include cover letter and resumé in one PDF or Word document.
Application deadline
Tuesday, December 2, 2025, at 4:30 p.m.
We at Public Health Sudbury & Districts are committed to creating an accessible, inclusive, and diverse workforce. We welcome applications from all qualified individuals, including Indigenous people, persons with disabilities, and persons of any race, sexual orientation, gender identity and expression.
To be considered for this position, applicants must be legally eligible to work in Canada.
Applications must include a WES/ICAS evaluation if degrees/diplomas were earned outside of Canada. Applications submitted without a WES/ICAS document will not be considered.
If contacted for an interview, and you require accommodation, please notify us by emailing recruitment@phsd.ca or calling 705.522.9200, ext. 570. We will work with you to meet your needs.
Please note that the Microsoft Dictate tool, or similar artificial intelligence technology, may be used during the interview process to facilitate the accurate documentation of candidate responses.
We wish to thank all applicants for their interest in this position; however, only those invited for an interview will be contacted.
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This item was last modified on November 24, 2025