Immunizations and ordering vaccines
Each encounter with a health care provider is an opportunity to review the immunization status and offer vaccination to persons of all ages.
Health care providers should review the immunization status at every visit and either offer immunization service as a part of routine care, or encourage attendance at an immunization clinic.
Vaccine orders and requirements
Public Health Sudbury & Districts coordinates vaccine distribution for health care providers across the district.
- Publicly funded vaccines are available for order by health care provider offices who meet vaccine cold chain storage requirements.
- All individuals being immunized by a health care provider should receive a record of immunization.
In order to maximize resources and provide quality service during vaccine pick up at Public Health Sudbury & District (1300 Paris Street), effective October 14, 2025,
Submitting Orders:
- Please submit temperature logs here: Vaccine Fridge Temperature Log Report Form
- Temperature logs must show compliant storage for the previous two weeks, with minimum, maximum, and current temperatures recorded twice daily.
Routine Vaccine Orders
- Orders are packed on Fridays and ready for pick-up the following week starting on the first business day between 9:30 a.m. and 4:30 p.m.
- No vaccine pick-ups on Fridays.
- Routine orders do not receive email notifications.
Seasonal (Respiratory) Vaccine Orders
- Includes influenza, COVID-19, and RSV vaccines.
- You will receive an email notification once your order is ready for pick-up. Orders can be picked up between 9:30 a.m. and 4:30 p.m. (closed between 12:00 p.m.-1:00 p.m.)
- Orders must be collected within 48 hours of receiving the confirmation email.
- If you are unable to collect within this timeframe, please contact Katelyn Cooper at cooperk@phsd.ca to make alternate arrangements.
- Orders not picked up within 48 hours, and without prior notification, are subject to return to inventory.
- No seasonal vaccine pick-ups on Fridays.
Transport Requirements:
Bring an appropriate number of insulated, pre-conditioned coolers, ice packs, cooler blankets, and temperature monitoring devices when picking up vaccines. Ice packs will not be supplied by PHSD.
Note: These procedures apply to health care providers only. Pharmacies follow a separate vaccine ordering and delivery process.
- Vaccine Order Form (PDF, 154 KB) for publicly funded routine, school (page one), and high-risk vaccines (page two).
- IMPORTANT: When placing an order, you must provide a copy of your vaccine fridge temperature logs from the last two weeks.
- Respiratory Vaccine Order Form (PDF, 886 KB) for publicly funded seasonal and respiratory vaccines.
- IMPORTANT: When placing an order, you must provide a copy of your vaccine fridge temperature logs from the last two weeks.
Reporting adverse events
Health care providers must report all adverse events (Public Health Ontario, PDF, 363 KB) following immunization to Public Health Sudbury & Districts.
Reporting vaccinations
Parents of children who receive vaccinations should be advised to report the vaccinations to Public Health Sudbury & Districts (learn how).
Public Health Sudbury & Districts has a mandate to:
- ensure the timely and effective detection and identification of children susceptible to vaccine preventable diseases and their associated risk factors
- ensure that the public is aware of the importance of immunization across the lifespan
- ensure that health care providers report adverse events following immunization to Public Health
- ensure that health care providers are knowledgeable of improved practices related to proper vaccine management, including storage and handling
- ensure that target coverage rates for provincially funded immunizations are achieved
- respond to vaccine preventable disease outbreaks
- ensure the availability of travel health services, including immunizations for travellers
- ensure that health care providers adhere to proper vaccine management, including storage and handling practices and inventory management
- distribute vaccine in an equitable and timely manner that adheres to proper vaccine management, including storage and handling practices
- ensure the timely and effective detection and identification of adverse events following immunization
- ensure that children have up-to-date immunizations according to the current Publicly Funded Immunization Schedules for Ontario and in accordance with the Immunization of School Pupils Act and the Child Care and Early Years Act
How we support community health care providers:
- distribute publicly funded vaccines to eligible health care providers
- distribute information to and provide ongoing support and education for all health care providers who handle vaccines
- ensure that all publicly funded vaccines are stored in accordance with the Vaccine Storage and Handling Protocol
- provide information and support regarding the reporting of adverse events following immunization
Current issues associated with immunization and vaccines
- Immunization Competencies for Health Professionals (Public Health Agency of Canada) [PDF]
- Immunization of School Pupils Act (ISPA) Resource guide for health care providers [PDF 361 kb]
- Publicly Funded Immunization Schedules for Ontario [PDF]
- Ontario’s Routine Immunization Schedule (Ministry of Health & Long Term Care)
- Immunization Schedule (Public Health Agency of Canada)
- Reporting Adverse Events Following Immunization (AEFI) (PDF)
- Universal Influenza Immunization Program (UIIP) (Ministry of Health & Long Term Care)
- Public Health Sudbury & Districts immunization activities (immunization vaccination clinics)
This item was last modified on October 20, 2025