Individuals with highest risk health conditions eligible for COVID-19 vaccine – assistance requested to advise patients
March 31, 2021
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To: Primary Care Practitioners
FOR IMMEDIATE ATTENTION
Seeking your assistance to advise patients who are next in line for the COVID-19 vaccine
The purpose of this Advisory Alert is to share information on the planning underway to immunize individuals who have health conditions as described in Phase 2 of the provincial plan and to seek your assistance in contacting eligible patients who have highest-risk health conditions. I am also requesting that you consider immunizing patients at upcoming clinics.
Identify patients with highest-risk health conditions
Public Health Sudbury & Districts is requesting primary care providers to contact your patients who have highest risk health conditions to inform them they are eligible for vaccine. We are asking you to share with them the booking information they will need to schedule an immunization appointment for themselves and their essential caregiver, as appropriate.
Those currently eligible for vaccine under the “highest health risk group” include:
Highest-risk health condition:
- Organ transplant recipients
- Hematopoietic stem cell transplant recipients
- People with neurological diseases in which respiratory function may be compromised (for example, motor neuron disease, myasthenia gravis, multiple sclerosis)
- Haematological malignancy diagnosed within the last year
- Kidney disease with estimated glomerular filtration rate (eGFR) under 30
Essential caregivers may also be eligible:
- Up to one primary essential caregiver for those in the Highest-Risk Health Conditions group and for certain individuals in the High-Risk Health Conditions Group
- An essential caregiver is someone providing direct, frequent and sustained in person personal care and/or assistance with activities of daily living to the individual.
- Essential caregivers to children with highest risk and high-risk health conditions are also eligible.
Important note: The list of highest risk health conditions is not exhaustive. Health care practitioners are asked to use their best medical judgement to identify patients with health conditions not listed that may put them at similar or greater risk to listed conditions.
Share booking and clinic details with your patients
Once the individuals have been identified, we ask that you share booking details with them.
Provide your patients with the following booking information:
- Call 705.674.2299 (toll-free: 1.800.708.2505) OR 1-844-782-2273 to book an appointment.
- They must provide the clinic code provided to you at time of booking to validate eligibility.
- Upon booking, they will be asked if they have an essential caregiver who is also eligible.
This process will ensure that all highest risk patients are offered the opportunity to book appointments before opening up bookings for individuals with high risk and then at-risk health conditions. It will help to ensure the safety of our most at-risk community members.
Clinics will be offered by appointment during the month of April. All clinics will follow the mass immunization model with special considerations to ensure clients have time to ask questions.
In Greater Sudbury, clinics will occur at Carmichael Arena on:
- April 7
- April 17
- April 23
- April 29th (if needed)
In the areas of Chapleau, Lacloche Foothills, Manitoulin Island, and Sudbury East, opportunities for immunization will align with the mass clinic model dates and locations throughout the month of April.
Schedule yourselves or members of your practice into a shift at an upcoming clinic
In Greater Sudbury, Public Health Sudbury & Districts is using the BookJane scheduling app to schedule individuals to work in our vaccine clinics. The app sends available clinic shifts out and allows us to quickly confirm staffing resources. If you are interested in working a vaccination clinic and are part of our primary care registry, please contact us at PCC_Vaccine_Questions@phsd.ca so we can invite you to join the app.
In the areas of Chapleau, Lacloche Foothills, Manitoulin Island, and Sudbury East, if you are not already connected to a local Implementation Committee and involved in clinic scheduling and you would like to be, please contact us at PCC_Vaccine_Questions@phsd.ca.
Please be prepared to follow the same process for patients with high riski health conditions and then for at-riski health conditions. Once those with highest risk health conditions have had an opportunity to book an appointment, we will request that you advise your patients with high risk health conditions to book appointments. Following that, we anticipate requesting that you advise your patients with at-risk health conditions to book. As it is expected that primary care will have Astra Zeneca vaccine for use in your practices, it is my hope that you will soon be able to offer COVID-19 vaccine to your patients in your offices. Until that time, Public Health will organize clinics with your assistance to ensure your patients can be immunized in a timely fashion.
All clinic details are available on our website as they open for booking: https://www.phsd.ca/health-topics-programs/vaccines-immunizations/coronavirus-covid-19-vaccine/upcoming-vaccination-clinics-for-specific-priority-groups/
For additional information on the COVID-19 vaccines, as well as for specifics on how it is being rolled out locally, please visit Public Health’s COVID-19 vaccine webpage.
Original Signed By
Dr. Penny Sutcliffe
Medical Officer of Health and Chief Executive Officer
NOTE: All Advisory Alerts are found on our website.
iFor planning purposes, please see the list of high risk and at-risk health conditions below.
High risk health conditions
- Obesity (BMI over 40)
- Other treatments causing immunosuppression (for example, chemotherapy, immunity-weakening medications)
- Intellectual or developmental disabilities (for example, Down Syndrome)
At risk health conditions
- Immune deficiencies and autoimmune disorders
- Stroke and cerebrovascular disease
- Liver disease
- All other cancers
- Respiratory diseases
- Spleen problems
- Heart disease
- Hypertension with end organ damage
- Diagnosed mental disorder
- Substance use disorders
- Sickle cell disease
- Immunocompromising health conditions
- Other disabilities requiring direct support care in the community
This item was last modified on March 31, 2021